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Sharing your calendar in Outlook 2010

Summary
You can share your Exchange calendar in Outlook 2003, Outlook 2007, and Outlook 2010. When you share your calendar with someone, that person can open your calendar. You can give permission to create meetings on your behalf and to make other changes.

Steps

1. Open Outlook.
2. Click Calendar on the left side of the window, or click Go > Calendar.
3. Locate the area labeled, My Calendars, on the left side of the window.
4. Open your calendar's sharing permissions
5. Click Add....
6. Search for person
7. Select person and press Add
8. Click OK


1. Open Outlook.

2. Click Calendar on the left side of the window, or click Go > Calendar.

3. Locate the area labeled, My Calendars, on the left side of the window.  Your calendar is found here. It's probably called "Calendar" (not "Calendar in Personal Folders"). 

4. Open your calendar's sharing permissions.  To do this, right-click on your calendar and select Properties. Then click Permissions.

5. Click Add....

6. Type the last name of the person with whom you want to share your calendar. To search by anything other than last name, click Advanced Find.

7. Select the name of the person with whom you would like to share your calendar, and click the Add -> button.  Repeat steps 6 and 7 to add additional people.

8. Make sure there are no duplicate names in the Add box. Then click OK.

9. Select one of the names you just added. By default, the Permission Level is None.

10. Select a role from the Permission Level: drop-down menu. We recommend choosing Reviewer or Editor, both of which are are described above. Repeat this step to assign a permission level to each person in the list.

11. When you are done, click Apply and then click OK.

12. Your Exchange calendar is now shared. You should inform those you shared your calendar with so they can open it in Outlook, Entourage, or OWA.

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