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Sharing a Calendar in Outlook 2010

This article will guide you through sharing a calendar in Outlook 2010. When you share your calendar with someone, that person can open your calendar. You can give permission to create meetings on your behalf and to make other changes.


Open Calendar Permissions

With Outlook 2010 open, open up your calendar by clicking "Calendar" in the bottom-left corner of your Outlook window. Next, find where it says My Calendars in the left sidebar. Right-click on the calendar you wish to share, then hover over Share and click on Calendar Permissions

Add People

Now that we have the permissions for our calendar open, we need to add the people we want to be able to access our calendar. To do this, click on Add and type in the last names of the people you want to give permissions to. If you prefer, you can type their email addresses into the To field underneath your contact list, separated with a semicolon (; Once you have added everyone you want to have access, click OK to go back to the calendar permissions screen.

Grant Permissions

Next, we need to choose what we want these people to be able to do in our calendar. Everyone you just added should have their names highlighted in the list at the top of the window. If you want, you can set a permission level for the whole group, or you can click on each person and set their permissions individually. Once you select the person(s) you want to modify permissions for, simply choose the permission level you want them to have from the "Permission Level" menu. If you change your mind later, you can always come back here and modify someone's permissions or remove them from the list entirely.


Once you have modified the permissions for everyone we are ready to make their permissions official. Click the OK button to set the permissions and go back to your calendar.
Congratulations! Everyone you just added now has access to your calendar in the degree that you specified. You should let them know so that they can open your calendar in whatever application they use.

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